Dynamic Assignment of Patients to Primary and Secondary Inpatient Units: Is Patience a Virtue?

34 Pages Posted: 24 Dec 2016 Last revised: 4 Dec 2018

See all articles by Derya Kilinc

Derya Kilinc

Arizona State University (ASU)

Soroush Saghafian

Harvard University - Harvard Kennedy School (HKS)

Stephen Traub

Mayo Clinic - College of Medicine and Science

Date Written: December 4, 2018

Abstract

An important contributor to the well-known problem of Emergency Department (ED) overcrowding is prolonged boarding of patients who are admitted through the ED. Patients admitted through the ED constitute about 50% of all non-obstetrical hospital admissions, and may be boarded in the ED for long hours with the hope of finding an available bed in their primary inpatient unit. We study effective ways of reducing ED boarding times by considering the trade-off between keeping patients in the ED and assigning them to a secondary inpatient unit. The former can increase the risk of adverse events and cause congestion in the ED, whereas the latter may adversely impact the quality of care. Further complicating this calculus is the fact that a secondary inpatient unit for a current patient can be the primary unit for a future arriving patient; assignments, therefore, should be made in an orchestrated way. Developing a queueing-based Markov decision process, we demonstrate that patience in transferring patients is a virtue, but only up to a point. We also find that, contrary to the prevalent perception, idling inpatient beds can be beneficial. Since the optimal policy for dynamically assigning patients to their primary and secondary inpatient units is complex and hard to implement in hospitals, we develop a simple policy which we term penalty-adjusted Largest Expected Workload Cost (LEWC-p). Using simulation analyses calibrated with hospital data, we find that implementing this policy could significantly help hospitals to improve their patient safety by reducing boarding times while controlling the overflow of patients to secondary units. Using data analyses and various simulation experiments, we also help hospital administrators by generating insights into hospital conditions under which achievable improvements are significant.

Keywords: Emergency Department boarding, inpatient flow management, patient safety, healthcare operations, Markov decision process

Suggested Citation

Kilinc, Derya and Saghafian, Soroush and Traub, Stephen, Dynamic Assignment of Patients to Primary and Secondary Inpatient Units: Is Patience a Virtue? (December 4, 2018). HKS Working Paper No. RWP17-010. Available at SSRN: https://ssrn.com/abstract=2889071 or http://dx.doi.org/10.2139/ssrn.2889071

Derya Kilinc

Arizona State University (ASU) ( email )

Farmer Building 440G PO Box 872011
Tempe, AZ 85287
United States

Soroush Saghafian (Contact Author)

Harvard University - Harvard Kennedy School (HKS) ( email )

79 John F. Kennedy Street
Cambridge, MA 02138
United States

Stephen Traub

Mayo Clinic - College of Medicine and Science ( email )

200 First Street S.W
Rochester, MN 55905
United States

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